How to Create a Report using Time Delta Metrics in Beamery’s Data Explorer

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Data Explorer in Beamery offers quick, intuitive and flexible reporting options, designed to meet the needs of a data-driven talent acquisition team. 

In this article you will learn how to create a report using Time Delta Metrics, which will allow you to evaluate and understand the average time it takes for a candidate to progress between key timeline events. This type of reporting is useful for calculating metrics such as overall time to hire, or taking a deep dive into a specific step in your hiring process to calculate the time between two specific stages. 

Time Delta Metrics for Data Explorer is currently part of a beta program. 

For an overview of Data Explorer, click here.

How to Create a Report with Time Delta Metrics

The following steps will guide you through creating a report to measure the average time it takes for a candidate to progress between key timeline events. 

  1. Navigate to Data Explorer by clicking on the icon in the left-hand navigation menu.
  2. You will now see the Data Explorer home page. To create a report, click "Create report" in the top right-hand side of the screen.
  3. Under the Data Options heading, click on Time Delta Metrics. 


  4. You will now see a prompt where you will select key timeline events. Use the dropdowns in this area to select the two key timeline events on which you would like to measure the time between. Begin by using the from area to select the starting point for your reporting, and then use the to area to select the finish line for your reporting. For example, if you wished to measure time to hire, you would select your first vacancy stage for the from area, and you would select the vacancy stage of hired (or equivalent), or to measure Candidate Velocity select your organization’s first status for from, and select the status of Hired (or equivalent) for the to option.

    The events that are available to be reported on are: 

    Vacancy Creation Date
    Vacancy Stage
    Contact Creation Date

  5. Once you are happy with your selections, click Next to move to the visualization and filtering stage.

  6.  Now, you will need to use the drop-down menu to select how you would like to visualize your report. You can select any field from the Beamery Profile here including custom fields, or select Time to view your report plotted over time. Visualizing your report by Time will allow you to spot trends in your data over a specific time period.

  7. Once you have selected your visualization option, you will need to choose which contacts you would like to include in your report using filters. Use the drop-down menu to select a Saved Filter, or click Show Filters to manually apply a set of filters.

  8. Once you are happy with your selected filters, click Create New Report


  9. Now, you will be taken to your newly created report. From this screen, you can make changes and customize your report further using the dropdown menus at the top of your screen.

  10. Use the dropdown menus to update your visualize by selection if necessary, and if you have selected to visualize by time, use the time interval dropdown to select whether you would like to view your report with daily, weekly, monthly or yearly metrics

  11. Then, if you would like to split your data, make a selection in the split by dropdown menu. In this menu, you can select any field from the Beamery Profile, including custom fields. For example, you may wish to split a time to hire report by assigned to, as this will allow you to compare the performance of individual team members. Or, might try splitting by candidate source for a report on candidate velocity. This will allow you to analyze the effects of your nurture campaigns, by showing you the velocity of candidates who have been resurfaced from within your CRM vs those who applied directly to a job posting.
    • Using the Candidate Source field will attribute candidates to one of three sources: 
      • Direct: New contacts created by an integration with an ATS and added into a vacancy within 48 hours of contact creation. 
      • Sourced: New contacts created and added into a vacancy within 48 hours of contact creation.
      • Resurfaced: Existing contacts that are added into a vacancy after existing in Beamery for at least 48 hours.
  12. Now, use the chart type dropdown menu to choose which chart type best represents your data from the following options:

    Stacked Column Normal
    Stacked Column Percentage
    Stacked Bar Normal
    Stacked Bar Percentage

  13. Finally, choose whether or not you would like to group your data using the toggle.  Grouping your data will show you the top visualized by and split by options, and group the rest as ‘others’ which allows you to focus on the key factors in your report. 
  14. Once you are happy with your selections, your report is complete. Analyze your data in the report view, and see a list of the contacts who are included in the report in the area below the report visualization.

  15. To save and share your report with other users on your team, check out this article


In Summary… 

Time Delta Metrics reporting in Beamery’s Data Explorer allows you to quickly, intuitively, and flexibly report on the average time between key timeline events in your candidates’ journey. As with all Data Explorer reports, you can save and share these reports for repeated future use. 


Additional Resources: 

An Overview of Data Explorer
Data Explorer: How to Share a Report