The Vacancy Insights Report helps Talent teams identify where hiring bottlenecks occur and understand how effectively each team and individual recruiter is moving candidates through the hiring funnel. 
The report provides a full view of conversion rates, time spent in each stage, and overall performance helping rganizations take data-driven actions to reduce Time-to-Hire.
Access the report by navigating to Reports → Vacancy Insights.
 

Filtering the Report

Use the filters at the top of the report to refine your report view. Filters can be combined to provide detailed funnel insights.

Teams – see performance across specific departments or functions.
Recruiters – analyze how individual users are performing.
Vacancies – drill down into one or multiple roles to compare outcomes.

Vacancy Mapping

To make the data easy to read, your ATS stages are mapped into a funnel consisting of seven standard Beamery stages:
Applied → Reviewed → Screened → Interviewed → Offered → Hired
If your ATS has additional or custom stages, these are grouped into the nearest mapped category. This ensures a consistent comparison across all vacancies while maintaining data integrity. Vacancy stage mapping can be viewed by clicking the link at the top of the report. 

CSV Export

You can download a CSV export of the data at any time:

1. Scroll to the bottom of the report.
2. Select “Export CSV”.
3. Choose whether you want to export by Vacancy, Team, or User.

The export will contain all displayed metrics and filters applied on screen. Easily combine it with other data or share it in internal dashboards.

Benefits

• Detect bottlenecks early: See where candidates get stuck and act quickly to unblock the progress.
• Measure impact by team and recruiter: Identify top performers and areas needing support.
• Improve planning: Use conversion and time-in-stage metrics to forecast capacity and optimize hiring timelines.
• Enable collaboration: Share exports with leadership and hiring managers to tell a clear Time-to-Hire story.

Common Use Case

A TA Manager notices that candidates spend an average of 27 days in the Screening stage while other stages move much faster. By reviewing recruiter activity and re-balancing workload, the team shortens this stage by two weeks — directly improving Time-to-Hire.