The Enterprise Email Connector lets you send Beamery’s outbound emails (campaigns, bulk messages, and one-to-one messages) through your own SMTP (Simple Mail Transfer Protocol) server instead of Beamery’s default email provider. This article is for two readers: anyone deciding whether the connector is right for their organization, and the admin who will set it up.
 

This feature is for specific cases where customers have data loss prevention (DLP) or similar governance requirements that need outbound mail to leave from their own infrastructure. It is not functionally different from Beamery’s current email sending approach. Please note there are costs associated with this product. If you believe this applies to your business, engage your Customer Success Manager (CSM) to confirm the connector is right for you.

Why it Matters

When you route email through your own relay, every message passes through your environment before delivery. Your existing DLP, archival, monitoring, and legal hold rules apply automatically, with no change to how your team works in Beamery.

• Full control of outbound email. Every message passes through your own relay, so your existing DLP, archival, monitoring, and legal hold rules apply automatically.
• Compliance without compromise. Keep candidate communications inside your regulatory boundary while still using Beamery for sourcing, nurturing, and campaign
  automation.
• Faster InfoSec approval. Removes a potential objections for enterprise rollouts.
• Full campaign analytics retained. Opens, clicks, and unsubscribes are all captured, exactly as they are on Beamery’s default email infrastructure. 
   

Who is This For?

Enterprise Email Connector is designed for organizations with strict email governance requirements, including:

• Regulated industries (financial services, healthcare, public sector) that must keep email traffic inside their own boundary.
• Security and compliance teams that require Data Loss Prevention (DLP) scanning, legal hold, or full archival of outbound communications.
• Customers with data residency obligations that prevent routing email through third-party delivery services.
• Customers whose InfoSec policies do not permit Beamery's default email provider.

If your team is currently satisfied using Beamery's managed email infrastructure, no action is needed and nothing changes for you.

To set up the connector, you need administrator access in Beamery and the connection details for your SMTP server. Costs apply, so confirm with your CSM before you begin.

How it Works

By default, Beamery delivers your outbound email through its own infrastructure. When the Enterprise Email Connector is switched on, Beamery hands each message to your SMTP server, and your server delivers it to the recipient.

Beamery → Your SMTP server → Recipient

Your domain, your reputation. Mail is delivered from your organization’s own server and sending domain, so it travels under your sender reputation and through your own mail infrastructure. Sent items appear in your server’s logs, which keeps outbound communication inside your audit trail and within your regulatory boundary.

• Recruiter workflows are unchanged. Your team continues to send messages and run campaigns from Beamery exactly as before. The change is purely in how the mail is delivered behind the scenes.
• Replies are still captured. Outbound mail is sent through your server, but the reply-to address remains a Beamery-managed mailbox. Candidate replies continue to flow back into Beamery and are stored against the right contact and conversation, with no extra configuration on your side.
• Reporting still works. Beamery continues to record delivery, bounces, and failures, along with engagement signals such as opens and clicks. Your campaign analytics and engagement reporting behave as they do today.
• Failed sends are handled gracefully. If your server is temporarily unavailable or rejects a message for a transient reason, Beamery automatically retries before giving up, so a brief blip on your side does not silently lose mail.

How to Set Up the Connector

This section is for the admin configuring the connector. Setup takes a few minutes. You will need administrator access in Beamery and the connection details for your SMTP server.

Before you start

Make sure you have the following ready:

• Server address (host) and port for your SMTP server, for example smtp.acmecorp.com. Port 587 (STARTTLS) and port 465 (TLS/SSL) are the most common
• A username and password for a dedicated account that is allowed to send mail through your server. We recommend a service account created specifically for Beamery rather than an individual’s mailbox.
• A sending domain you own. Outbound mail must come from a domain your organization controls.
• Network access. Most relays restrict which systems may connect. Ask your IT team to allow-list Beamery’s IP range, 52.16.0.0/14, so your server accepts connections from Beamery.

Steps

1. In Beamery, open Settings and go to the Enterprise Email Connector.
2. Turn on Send through your own SMTP server.
3. Under Server, enter your SMTP Host and Port.
4. Under Authentication, enter the SMTP username and SMTP password for the sending account.
5. Select Save.

When you save, Beamery makes a test connection to your server using the details provided, to confirm the address is reachable and the credentials are accepted. If anything is wrong, for example an incorrect password or a port that is not open to Beamery, you will see an error and the settings will not be saved. A successful save confirms your server is configured correctly.

Once saved, all eligible outbound mail begins routing through your server straight away.

If the Test Connection Fails

The most common causes are:

• The credentials were rejected. Double-check the username and password, and that the account is permitted to send mail.
• Beamery cannot reach your server. Confirm the host and port are correct and that Beamery’s IP range (52.16.0.0/14) has been allow-listed on your firewall or relay.
• The wrong port or encryption. If 587 does not connect, try 465, or check with your IT team which port your server expects.

If you are still stuck, your CSM can help, or share the setup details above with your IT team.

How your Credentials are Stored and Secured

Beamery treats your SMTP credentials as sensitive secrets and handles them accordingly. 

Encrypted at rest. Your SMTP username and password are encrypted using a managed encryption key (Google Cloud KMS) before they are stored. They are never written to disk in plain text.

Never exposed. Once saved, your password is never returned through the Beamery interface or API (application programming interface), and it is never written to application or audit logs. When you revisit the settings page, you will see your server and port, but the password field stays masked. There is no way to read the stored password back out.

Encrypted in transit. The connection between Beamery and your SMTP server is secured with TLS (Transport Layer Security), so your credentials and mail content are protected while moving across the network.

You stay in control. Because mail leaves from your own server, your existing controls (logging, DLP scanning, and legal hold) all apply to outbound Beamery mail. You can update or rotate the credentials at any time from the same settings page.

Next Steps

If the connector fits your governance needs, contact your CSM to confirm pricing and get setup support. For most relays, the key prerequisite is allow-listing Beamery’s IP range, 52.16.0.0/14. Share the “Before you start” list above with your IT team to speed things along.