The Benefits of Calibrating a Vacancy
Vacancy Calibration allows teams to be more proactive when preparing for the vacancy before the hiring manager's kick-off meeting. Once a Vacancy is created, the owner will be notified on the homepage and prompted to calibrate the Vacancy. By Calibrating the Vacancy, recruiters can define the ideal candidate, understand the total available talent in Beamery that matches their requirements, and know which candidates they should share with the HM first. Recruiters will be able to find great fit contacts, silver medalists matching the ideal candidate, or recently engaged with contacts that might not have been considered for a similar job role in the past. Doing so puts recruiters in a proactive position and gives them a potential talent line-up ahead of the req being posted. This can save teams up to two weeks to the first interview and considerably reduce the time to fill the job.
A New Vacancy
Once a job requisition is created and synced from your ATS, Vacancies assigned to you will appear on your homepage with a nudge to Calibrate the Vacancy ahead of your kick-off call. Click Calibrate vacancy to get started.
Getting Started with Vacancy Calibration
When a vacancy is created, Beamery automatically calibrates it using its role database. The minimum required adjustment is checking the role and setting the location(s). If suggested contacts do not align well with job requirements, adjust the calibration to improve the results.
Job Role
- Start by searching for the closest matching job role in Beamery’s role database.
- If the exact job title isn't found, try a more standardized industry term to improve results.
Setting Location(s)
- We recommend selecting a city and setting a distance radius similar to that city.
- You can also select broader areas like states, regions, or countries, but ensure you specify an appropriate radius (e.g., the USA would require a 1650 mile radius).
- Any candidates outside the radius will not appear in the results.
- Without setting a location, suggested contacts will include candidates from any location.
- Note that candidates who do not have a location set in the CRM will be excluded from results.
Adjusting the Calibration to Improve Results
Beamery’s suggested contacts are powered by AI recommendations. To refine these recommendations, consider adjusting the following:
Skills
To improve the quality of the suggested contacts skills play a vital part. Our suggestions are a starting point but we’d recommend reducing them down to the required skills for this role. Check the suggested contacts and if you have too many results try adding nice to have skills. Skills are from the Beamery skills taxonomy, if you can’t find a skill try a similar more standardized industry name.
If you want to remove all skills click the ‘trash’ icon. You can refresh this skills by toggling the ‘Automatically update skills and seniority based on this role’.
Seniority Level (Optional)
- Beamery’s seniority mapping may differ from how your company defines seniority, it’s recommended to select multiple if this doesn’t align. We recommend testing the suggested contacts results before making changes.
Company Size
- Adjust the company size to reflect where your ideal candidates have previously worked.
Industry Experience (Optional)
- Check and add relevant industries to further refine candidate recommendations.
Users also have the ability to Add a collaborator to work on Calibrating the Vacancy with them. Any users entered here will be notified via email.
Beamery Insights
Lastly, on the right-hand side of the page, users have access to Beamery Insights. Here you will find Suggested Contacts that match 3 different categories:
Great fit contacts - Suggested Contacts for this Vacancy, based on the current Vacancy calibration, who are more than a 4 star match for your ideal candidate.
Silver medalists - Suggested Contacts for this Vacancy who have engaged with your organization on a prior job req. The tag 'Silver Medalist' is defined using logic set by Beamery admins (see below). Silver medalists displayed here are limited to 100. The logic defined in your system may identify more than 100 Silver Medalists. If that is the case, only the top 100 Silver Medalists will display for a Vacancy - based on Match Score.
Recently engaged with - Suggested Contacts for this Vacancy who have recent engagement, warm leads.
Click on any of the categories to see details on the candidate profiles they match.
Click on any of the categories to see details on the candidate profiles they match. Filter your list of Suggested Contacts results just as you would any list of contacts.
Updating the requirements in the Calibrate, such as expanding the radius, adding or removing skills or changing the seniority levels will update the results in Talent Insights. To do this, click Save and update insights at the bottom of the page.
Use the Vacancy Calibration tools to help drive the conversation and the recruitment strategy in order to optimize time to hire. Recruiters can quickly find great fit candidates, silver medalists, and recently engaged contacts instantly to better prepare to fill the role. Vacancies can be recalibrated as often as needed. Beamery recommends Recruiters review the Calibration page with their Hiring Manager during the kick-off call.