Contacts that you wish to remove from your main database have 3 possible states they can be Archived, Deleted or Anonymize. This table will help you know when to use each tool to best achieve your database management goals.
| Removal Type | Primary Use Case | Outcome |
|---|---|---|
| Archive | Contact profiles where you wish to save the complete profile information and history but for contacts who are not candidates for future hiring (e.g., "do not hire" status). | Retains all historical data but excludes the profile from being added to Pools and appearing in general searches. |
| Delete | Contacts have not provided consent for data retention for a specified period. | Ensures compliance with data retention and consent policies. |
| Delete | Profiles with low data quality or incomplete, unreliable information. | Maintains the integrity and quality of the system's data. |
| Delete | General cleanup of contact profiles | Simplifies the re-entry process if the individual is brought back into the system later. |
| Anonymize | Explicit requests from individuals to be removed from the system and have no further profile creation. | Prevents future profile creation, even if the person applies again, is created manually or brought in via an integration. Read more here. |