Introduction

We have an API based integration with the Job Profile in Workday HCM via the Submit_Job_Profile end point, which is part of the Human_Resources web service of Workday.

This is the push of skills data added to Job profiles in our Job Architecture platform. 

Workday users can then view the skills on the Job Profile - but also, when creating a Job Requisition, those Job Profile skills will be inherited onto the Job Requisition within Workday.

Customers can then pull those skills on Job Requisitions into Beamery CRM, to be used in the Vacancy Calibration tool.

Skills Integration Workflow:

Key details of the Integration:

• We can not create new Job Profiles via this push, we are only updating the skills on an existing Job Profile.
• We can however add newly added skills to the Job profile in Beamery (but an existing skill in WD) to existing Job Profiles.
• We always push “Remote” skills and never create “Maintained” skills in Workday on the Job profile.
  • Meaning, we are using skills in WD that are associated with WDSC.
• We push the Skill and it’s proficiency to the Job profile.
• Customers must have the JA RaaS integration enabled (configured via Beamery Integration Consultants)
• Customers must only ever create Job Profiles in Workday, as this is not an action that can be done via Beamery JA portal UI today.
• IF customers make a skills edit to a Job Profile in WD, then it will depend on the cadence of our RaaS report pull on how frequently we can adopt those changes and reflect them in Beamery.
  • We recommend adding new skills to the Job in Beamery only.

ISU Permissions within Workday

The Integration uses Submit_Job_Profile API endpoint, which allows to create or update Job Profiles in Workday. Job Profiles are part of “Jobs & Positions” Functional area under Workday HCM.

To successfully execute this API, a Business process Security Policy must be configured to allow the user to perform required action.

• Navigate to Edit Business Process Security Policy
• Search for and select Business Process Type: Manage Job Profile and click OK

  

• Under Who Can Start the Business Process Section, locate Initiating Action: Submit Job Profile (Web Service)

  

• Enter the security group (the security group which contains the ISU user, which is used in Beamery Integration)
• Once these changes are submitted, we need to activate these security policy updates.
• Navigate to the task: Activate Pending Security Policy Changes, and complete the following actions.

In Addition to the above changes, the Workday Skills Cloud must also be enabled.