Beamery will no longer support the previous version of Connected Calendar as of March 26, 2025. Users will need to reestablish the connection with their calendars prior to this date. Use this guide to manage your calendar accounts ahead of the upcoming change.

Throughout the candidate journey, there are many opportunities to meet with candidates and develop a connection. Booking meetings in Beamery simplifies and speeds up the process of scheduling these meetings and leaves you with more time for nurturing those important candidate relationships.

Now, you can invite candidates to book meetings in your calendar, right from Beamery. You’ll share available time slots and then candidates will self-serve, choosing a slot that works for them, making the process easy and efficient.

This article is available in video format! To view this article's accompanying video, click here to access it in our training platform. 

Connected Calendar
Meeting Scheduler
Creating a new Meeting Scheduler Page
Editing and Previewing your Meeting Scheduler Page
Using a Meeting Scheduler Page link in your Campaign email

Connected Calendar

Connecting your calendar in Beamery allows you to use Meeting Scheduler in your campaign messages. This lets candidates easily schedule meetings with you at a time that works best for them.

Beamery will not share the details of your calendar or existing meetings with candidates.

To enable this feature, navigate to Settings in the top right-hand corner of Beamery.

Then choose Linked Calendars under Email Settings.

Click Add calendar account to begin adding a new calendar.

Next, choose the provider from the list of options and enter your calendar credentials to set up the linked calendar.

There is also a link to connect your calendar in the campaign editor tool under Meeting Scheduler.

Your calendar may take a few minutes to an hour fully sync. During this time, your calendar sync will show as Pending but the Connected Calendar feature will still be usable.

Meeting Scheduler

For an overview of the differences in experiences between this version of Meeting Scheduler and the previous, click here. 

Once you have your calendar connected, you can begin using Meeting Scheduler by navigating to Campaigns from the left-hand navigation menu.

Once you have chosen the Campaign you're working on, click Edit to access the Campaign Builder page.

From the Campaign Editor page, click Meeting Scheduler from the options in the top right. 

Meeting Scheduler Diagram

If you already have an established Meeting Schedule, choose it from this list.

1. Copy the link to your chosen Meeting Scheduler page to use in your email or campaign.
2. Edit or delete a Meeting Schedule.
3. If you need to, you can also Create a new Meeting Schedule

Creating a new Meeting Scheduler Page

To create a new Meeting Scheduler page, click New meeting schedule to begin.

Give your Meeting scheduler a descriptive title so you can find it next time. Select the Host for the meeting by choosing the right connected calendar. Choose the length of time for this meeting. Select the day you would like the meeting schedule to become available as well as the date you and it to end, if appropriate. Choose the times and days of the week you're available for these meetings. Select your time zone. Decide if you would like to add a buffer between meetings. Conference links are now available! Select how you would like to meet - Microsoft Teams*, Google Meet*, phone call, custom link (ideal for Zoom clients) etc. *Dependent on your calendar host. Include any meeting details you would like to share with the recipient. Click Create to finalize the new meeting schedule.

Using a Meeting Scheduler Page link in your Campaign email

Once you have a Meeting Scheduler page set up, click the 'Copy link' to copy the page URL onto your clipboard.

Next, choose where you would like to display the link. This can be done as a hyperlink in text or in a button. Add a button into your email and click to open the content editor for that button, then paste the URL from your clipboard into the URL for the button.

Candidates can now easily book meetings with you when it's the most convenient for you both - without all the back and forth.

Copy your Meeting Scheduler links and use them in direct emails and bulk messages too.

Candidate View

When a candidate clicks the meeting scheduler link they will be taken to a dedicated page where they will see the available times from the connected calendar.

New to Meeting Scheduler - users will be taken to a unique page to schedule their meeting with a vanity URL, if your organization has this feature set up. Example: https://vanityURL/bookings/12345

Once they choose a time, they will enter their contact details and confirm the booking.

Candidates will get a confirmation of their booking and are able to change the meeting if necessary.

After the meeting is scheduled, the candidate will receive a meeting invite in their email. Once the candidate confirms the invitation, the Beamery CRM user will also be notified via email.